On March 7, 2019 the U.S. Department of Labor announced a Notice of Proposed Rulemaking that could increase the minimum salary level for overtime-exempt employees. Currently, employees with an annual salary below $23,660 must be paid overtime if they work more than 40 hours per week. The new rule would increase that minimum amount to $35,308 per year. More information is available at www.dol.gov/whd/overtime2019.
Remember, however, that salary amount is only one component in determining whether an employee is exempt from the overtime requirement. To be exempt, an employee must also generally perform duties properly classified as executive, professional, or administrative.
Although the proposed rule is in its preliminary stages, employers should take note of the effect the rule could have on employees. In assessing its effect, employers should identify any employees who are classified as exempt and consider increasing salaries of those executive, administrative, and professional employees who may become eligible for overtime once the new rule takes effect. The costs of increasing some salaries may be less expensive than incurring the overtime costs. Similarly, should the salary level rise and make most of your team non-exempt, consider hiring more employees to spread the work around and avoid having fewer employees put in overtime hours.
By: Mike Cavosie & Betsy Huffman
The United States Department of Labor has announced plans to update the Fair Labor Standards Act regulations that set a salary threshold below which employees must be paid overtime. If this announcement sounds familiar, you are right; in 2016, the Department of Labor finalized a rule that would have required employers to pay overtime to salaried employees unless the employee made more than $913.00 per week or over $47,476.00 per year. However, the Obama-era increase never went into effect. It was blocked in November 2016 by a Texas federal court and is currently on appeal in the 5th Circuit.
Under the FLSA, employees must be paid at least 1.5 times their regular rate for any hours worked beyond 40 in a week, unless they are properly classified as exempt. Among other requirements, the FLSA’s administrative, executive and professional (white-collar) exemptions set a minimum salary that employees must earn. The current rule requires that salaried employees who are managers or those with certain “specialized skills”—such as a professional degree or training in a specific field, such as medicine—are exempt from the ability to earn overtime pay if they make more than $455.00 per week or over $23,660.00 per year. However, the Department of Labor has issued a Notice of Proposed Rulemaking, meaning they plan to develop a new rule regarding overtime pay. Specifically, the DOL plans to reevaluate the salary level for employees who are counted as “exempt” or unable to earn overtime pay.
The new rule could be announced as early as next month and although it is unclear exactly how the new rule will affect the salary threshold, employers should contemplate that raising the salary threshold could widen the pool of salaried workers who are eligible for overtime pay to include some employees classified as:
Executives—like project managers and VPs.
Professionals—such as licensed architects and engineers.
Administrative Employees—like accountants and marketers.
Bottom line: if you employ an individual who has previously been considered exempt from earning overtime pay, if the individual earns less than the salary threshold to be issued this year, then the employee may now be entitled to overtime.
Although the Department of Labor has not announced specifics, employers can prepare for the upcoming changes now. Employers should visit their employees’ current salary levels and ensure compliance with the federal rules. Additionally, employers should identify any employees who are classified as exempt and consider increasing salaries of those executive, administrative, and professional employees who may become eligible for overtime once the new rule takes effect. The costs of increasing some salaries may be less expensive than incurring the overtime costs. Similarly, should the salary level rise and make most of your team non-exempt, consider hiring more employees to spread the work around and avoid having fewer employees put in overtime hours.
No matter when the Department of Labor announces its new regulations, we will update you with the changes and explain what they might mean for you.
By: Betsy Huffman
Every 10 years or so, the American Institute of Architects updates its primary contracting forms. Years ending in a “7” are especially noteworthy because that is the year the AIA revises its most common forms, including the A201 “General Conditions of the Contract for Construction” (OK, there was the 1976 version, but all editions since have lined up with “lucky 7” – 1987, 1997, 2007, and now the 2017 version).
You are probably familiar with the A201. It is the most-used construction contracting form in the United States. The most recent version was released by the AIA in 2017, but a new edition normally takes 6-12 months to gain general market acceptance as everyone continues to use the prior edition as long as possible. (Most likely to avoid having to prepare a new, electronically-modified version of the form).
Well, that time is now. The 2017 edition of the A201 will become pretty much inaccessible starting October 1. That means that if you have not done so already, you need to plan to switch to the A201-2017 form very, very soon. And if you use a modified A201 – and that includes most developers and contractors – you need to get started now to make sure your new A201-2017 is ready to roll by October 1.
In addition to the A201, the most commonly-used AIA “Standard Forms” will also need to be revised. That includes the Owner-Contractor A101, A102, and A103, the Owner-Architect B101-2017, and the Contractor Subcontractor A401-2017.
It is particularly important to get started early with the 2017 forms because of one extremely-important change made to the forms: The insurance provisions have been taken out of the A201 and moved to their own exhibit. The new “Exhibit A Insurance and Bonds” has expanded significantly the insurance products and options available to the user, with more attention given to the scope, policy limits, and other terms of insurance. Now more than ever it is critical that your insurance program be reviewed by your insurer early and dovetailed with the new insurance Exhibit A.
It may still feel like summer, but fall is right around the corner so get started now!
By: J. Greg Easter
To quote the Indiana Supreme Court in a 2017 decision, “Indiana has a longstanding legal presumption . . . that spouses owning real property hold their interests as tenants by the entirety.” However, that presumption is rebuttable, and as the case of Cheryl Underwood v. Thomas Bunger, in His Capacity as the Personal Representative of Kenneth K. Kinney, et al., illustrates, the wording in the conveyance document is critical as to whether the presumption of the spouses’ ownership as tenants by the entireties will stand.
In Underwood, Cheryl Underwood, Kenneth Kinney and Judith Fulford, Kinney’s wife, acquired real property in Bloomington near the Indiana University Campus. The deed conveying the property granted title to “Cheryl L. Underwood, of legal age, and Kenneth Kinney and Judith M. Fulford, husband and wife, all as tenants-in-common.” When Kinney passed away, Underwood and Fulford remained owners of the property. Subsequently, Underwood’s former employer obtained a six-figure judgment against her and Kinney. The plaintiff holding the judgment sued to partition and sell the property and distribute the proceeds.
The deceased husband’s estate sought to dismiss the plaintiff’s action, arguing that the plaintiff’s claim should fail because it presupposes the deceased husband’s estate had an interest in the property. If the husband and wife held their interests in the property as tenants by the entireties, the husband’s interest would have passed to the wife upon his death, and the estate would no longer have any interest in the property.
Both the trial court and the Indiana Court of Appeals found that the deed conveying the property to the parties was clear and unambiguous in creating a tenancy by the entireties in the husband and wife. Accordingly, the marital unit (the husband and wife) was a tenant in common with Underwood, and when the husband’s interest in the property passed to his wife upon his death, the ownership in the property formerly held by the husband and wife was not subject to the judgment, which was rendered only against the husband and Underwood.
The Supreme Court first held that the deed was sufficiently clear to overcome the presumption that the husband and wife held the property as tenants by the entireties. It noted that any conveyance to spouses presumptively creates an estate by the entireties, but concluded that the granting clause indicating that the parties held the property “all as tenants-in-common” was sufficient to overcome the presumption that the conveyance to the spouses created such a tenancy by the entireties.
Specifically, the Court noted that the presumption is established under Indiana common law and also by an Indiana statute adopting the common-law presumption favoring a tenancy by the entireties when real property is conveyed to spouses. As quoted by the Court, the statute provides that “a contract shall not be construed as creating a tenancy in common unless it shall be expressed therein or shall manifestly appear from the tenor of the instrument that it was intended to create a tenancy in common.” The Court went on to note that the word “manifestly” was removed from the statute by a recent amendment.
The Court held that the presumption that the husband and wife held the property as tenants by the entirety was rebutted by finding that the phrase “all as tenants-in-common” was intended to create a tenancy in common among all of the grantees and not to treat the husband and wife as one entity taking title by the entireties. As a result, the husband’s interest in the property was also subject to the judgment, so that the wife lost the protections she otherwise would have enjoyed had she and her late husband held the property by the entireties, and only her remaining interest as a single tenant in common was insulated from the plaintiff’s judgment.
By George H. Abel, II
The American Arbitration Association (AAA) recently issued Revised Construction Industry Arbitration Rules and Mediation Procedures that went into effect on July 1. There are only a few changes from the prior rules and procedures, but a few of the changes are noteworthy.
For the first time ever, the rules call for all cases with claims of $100,000 or more to go to mediation before arbitration. It is unclear whether mediation under the revised rules is separate from mediation that may be required by the parties’ contract. Unfortunately, the new rule has little teeth – either party may “opt out” of the opportunity to mediate before it proceeds to arbitration.
The AAA has had problems in the past with moving the arbitration process along when a party objects to being joined as a party to the arbitration proceeding. In an attempt to streamline the process, the AAA has changed the time frames and filing requirements for the “joinder” of parties and the “consolidation” of separate arbitration proceedings. For example, one arbitrator may be appointed for the sole purpose of determining joinder and consolidation issues. The arbitrator will come from a special panel of arbitrators specially trained to handle joinder and consolidation issues. Once the joinder or consolidation issue is determined, an arbitrator will then be appointed to determine the underlying disputes between the parties.
A party may now file dispositive “motions” in arbitration. Although arbitrators have long been willing to entertain motions (such motions have always been common in the court system), the AAA rules until now never expressly stated that motions could be filed in arbitration. This may be of significant import to some parties who believe the case “should never see the light of day” and should be dismissed without going through a potentially long and expensive arbitration hearing.
There are a few other changes aimed at making the arbitration process more user friendly. For example, a number of emergency measures are now available for contracts entered onto after July 1. Although an arbitrator generally has no enforcement powers against a person or party that is not a party to the arbitration provision that gave rise to the arbitration, an arbitrator may issue an interim order, such as an injunction, and it is likely the interim order will be enforced by the courts.
The powers of the arbitrator are also enhanced. The arbitrator has been given greater enforcement powers to issue orders to a party that refuses to comply with the AAA rules or the arbitrator’s rulings. The arbitrator has also been given greater control to limit the exchange of documents and information.
There may be nothing earth-shattering about the revised rules, but the AAA is clearly trying to do what is can to make the arbitration process as streamlined as possible.
By: J. Greg Easter
Saving money on a prevailing wage project by not paying the required Common Construction Wage is not worth the risks and penalties you may face. Since 2011, the Marion County Prosecutor’s Office has pursued three cases alleging Common Construction Wage violations. The Common Construction Wage is a rate of pay established by local committees on any state or locally funded projects over $350,000. There are three classes of workers on Common Construction Wage projects: skilled, semi-skilled and unskilled.
In two recent cases, the Marion County Prosecutor’s Office reached plea agreements with two separate contractors who were alleged to have paid their workers less than the required wage. Art Rafati, who owns Artistic Construction Inc., allegedly underpaid four employees on a curb and sidewalk project in Center Township. David Roark, owner of D. Roark Drywall LLC, allegedly underpaid his employees on the Barton Towers remodeling project. Roark allegedly paid some of his employees as little as $12 per hour, when the Common Construction Wage required he pay a minimum common wage plus fringe benefits of $39.91 per hour. Both pleaded guilty to various forms of theft charges.
Marion County has held the position that not only are the individual employees not getting paid what they’re owed, but the contractors and subcontractors who play by the rules can’t effectively bid against those who go into it knowing they’re going to cheat. A contractor can afford to under-bid a project knowing they are going to make that money back by not paying their employees the Common Construction Wage, Marion County Prosecutor Terry Curry said.
Before taking on a Common Construction Wage project, it is strongly recommended to make sure you understand the requirements, the rate of pay, and the potential risks you face if you refuse to meet the wage requirements.
By: Roy Rodabaugh is an attorney focusing in the area of construction law
By a vote of 27 – 22, the Indiana Senate passed a bill repealing Indiana’s Common Construction Wage Act. That bill now heads to the Indiana House of Representatives.
Commercial leases typically contain provisions to protect landlords from damages suffered by tenants as a result of any condition of the leased premises or the common areas. A recent Indiana case illustrates that there are some limitations on the protections a landlord may believe it enjoys as a result of including such a provision in its lease with a tenant.
In Meridian North Investments, LLC v. Anoop Sondhi DDS, MS, the landlord had originally entered into a lease with Anoop Sondhi, D.D.S., M.S., P.C, which was a professional corporation operated by Dr. Sondhi. Through a series of lease renewals, the tenant became Sondhi-Biggs Orthodontics, P.C. The lease contained a provision obligating the landlord to make reasonable efforts to maintain and repair the common areas, including snow removal. The lease also provided that “in no event shall Landlord be liable for damages . . . due to any failure to furnish, or any delay in furnishing, the foregoing services.”
The lease also contained a typical exculpatory clause:
Landlord’s Non-Liability. Landlord shall not be liable to Tenant, or any other person in the Leased Premises or in the Building by Tenant’s consent, invitation or license, express or implied, for any damage either to person or property sustained by reason of the condition of the Leased Premises or the Building, or any part thereof, or arising from the bursting or leaking of any water, gas, sewer or steam pipes, or due to any act or neglect of a co-tenant or other occupant of the Building or other person therein, or due to any casualty or accident in or about the Building.
Dr. Sondhi was injured when he slipped and fell on a patch of ice outside the office building. He sued the landlord, alleging that it had been negligent in failing to keep the common areas of the building free from ice. The landlord claimed that the exculpatory clause shielded it from liability.
In declining to overturn the trial court’s denial of the landlord’s motion for summary judgment, the Court of Appeals acknowledged that Indiana law allows parties to a commercial lease, where there is equal bargaining power, to allocate risks and burdens and permits the inclusion of exculpatory clauses to absolve a landlord of liability to a tenant for the landlord’s own negligence. However, the Court of Appeals also noted that third persons who are not parties to or privy to a contract containing such exculpatory provisions are not bound by the contract. The Court of Appeals stated “Thus a third party injured upon the premises might properly recover against [a landlord] for [the landlord’s] negligence”.
Indiana cases have established the principle that third parties are not bound by the lease contract and the exculpatory provisions in the contract, but the Court of Appeals recognized that those cases did not involve a situation where the injured person executed the lease in his capacity as a representative of a corporation. The court then chose to follow a century-old New York case in holding that, while Dr. Sondhi executed the lease, the lease exclusively governs the business relationship between Meridian North and Sondhi Briggs Orthodontics, P.C., which is a legal entity separate from Dr. Sondhi. The Court of Appeals rejected the landlord’s arguments that the court should pierce the corporate veil and hold that the corporation is not truly separate from Dr. Sondhi. As a result, the Court of Appeals held that the landlord failed to establish that Dr. Sondhi was effectively the tenant under the lease and was personally bound by the exculpatory provisions.
While it is important for landlords to include such exculpatory provisions in their leases and for tenants to understand the effect of such provisions, it is also important for landlords to recognize the limitations on such provisions. If shareholders, members, officers, employees and other individuals who may have a relationship with the tenant suffer injury or damage as a result of the landlord’s negligence, the exculpatory provisions agreed to by the landlord and the tenant in the lease are not likely to protect the landlord against claims made by such individuals.
By: George H. Abel, II
Indiana Court of Appeals Holds that a Construction Manager did not Owe a Duty to a Plumber’s Employee Injured on the Project
Facts: In Daniel Lee and Hui Luo Lee v. GDH, LLC, a plumber was severely injured when a gas line exploded while performing an air test on a gas line on a building project at Ivy Tech. GDH’s contract with Ivy tech required that it would provide recommendations and information regarding the allocation of responsibilities for safety programs among the contractors, review the safety programs developed by each of the contractors, coordinating the safety programs, and various other safety duties.
However, GDH’s contract also provided that its responsibilities for coordination of safety programs shall not extend to direct control over or charge of the acts or omissions of the Contractors, Subcontractors, agents or employees of the Contractors or Subcontractors, or any other persons performing portions of the Work and not directly employed by GDH.
Lee sued several parties involved in the project including GDH claiming it was responsible for Lee’s injuries.
Decision: The Indiana Court of Appeals affirmed the trial court’s decision for Summary Judgment finding that GDH had no duty of care toward Lee.
The court held that GDH “contractually disclaimed any responsibility for the safety of contractors’ employees and specified that contractors would be responsible for administering safety programs in connection with their portions of the project,” Senior Judge John Sharpnack wrote. “Based on the plain language of the contracts at issue, GDH did not contractually assume a duty of care for the employees of contractors. Rather, the contractors were responsible for the safety of their employees.”
The court also went on to hold that the fact that GDH had a safety coordinator for the project and held weekly meetings did not expand its duties because those tasks fell under its contractual duties with Ivy Tech and did not indicate that it assumed additional duties.
A note to take from this case is that if you are acting as a construction manager, make sure your contracts contain language that precludes liability for the safety of contractor’s and subcontractor’s employees on the project. It is always a good idea to contact your attorney to make sure you have the proper provisions included in your contracts.
By: Roy Rodabaugh
As drilling for petroleum products in the Midwest becomes more prevalent than it has been for decades, existing oil and gas leases will become more valuable to the holders of those leases. Even though an owner’s property may appear to be burdened by an oil and gas lease, a recent Indiana case shows that such leases may terminate if the lessee fails to abide by all of the terms of the lease.
In L.C. Neely Drilling and Maverick Energy, Inc. v. Hoosier Energy Rural Electrical Cooperative, a predecessor of Maverick Energy had entered into an oil and gas lease with the owner of a large tract of land in Sullivan County. The lease, as amended, provided that the lease would last for a period of five years and would continue after that period as long as gas was being produced and sold from the land. However, if no gas production royalties were being paid at the expiration of thirty-six months after the commencement of the lease, the lease would continue from year to year upon payment by Maverick Energy of advance royalty payments equal to $5 per acre; such advance royalty payments were due within thirty days after expiration of the 36-month period and on each anniversary of the expiration of that 36-month period.
As of January 2012, no production royalties had been paid, and Maverick Energy did not pay the required advance royalty payment by the January 3 deadline that year. In late January 2012, Maverick Energy sent a check to Hoosier Energy for the advance royalty payment. Hoosier Energy returned the check and notified Maverick Energy that the gas and oil lease had terminated because the advance royalty payment was not timely.
The trial court granted Hoosier Energy’s motion for summary judgment, thereby ruling that Maverick Energy’s lease had expired. In reviewing Maverick Energy’s appeal of the ruling, the court of appeals examined the differences between “drill or pay” provisions and “unless” provisions in oil and gas leases. If a lease contains a “drill or pay” provision, the lessee must commence production or pay advance royalties, but the failure to do one or the other is only a breach of the lease and not a cause for automatic termination of the lease. If a lease contains an “unless” provision, the lease will terminate automatically unless the lessee either commences production or pays the advance royalties by the prescribed date.
Since Maverick Energy’s lease stated that the lease would continue only if Maverick Energy paid the advance royalty payments by the date required, the court of appeals found the parties’ intention to be that the lease would terminate if Maverick Energy failed to comply with the requirements for continuation of the lease. Maverick Energy’s failure to make the required payment by the prescribed date resulted in a termination of the lease–and not a default under the lease which Maverick Energy could have cured within thirty days after notice.
It is important for both the holders of oil and gas leases and the owners of property burdened by the leases to be aware of the specific provisions in such leases. Depending on the circumstances, it is possible that an owner of a property burdened by an oil and lease may not have to honor that lease if the lessee has failed to abide by the terms of the lease. Owners and lessees under oil and gas leases should also be aware of the provisions of Indiana Code §32-23-8, which permits the property owner to void oil and gas leases after a period of one year has elapsed since the last payment of rentals or operation for oil or gas have ceased.
By: George Abel